Privacy Policy

1. Introduction

Welcome to Vibration Fit ("we," "our," or "us").

Vibration Fit is a platform designed to support personal growth, reflection, creativity, and conscious creation—for individuals and families. Protecting your privacy is an essential part of that responsibility.

This Privacy Policy explains how we collect, use, store, and protect information when you use our website, applications, and related services (collectively, the "Services").

By accessing or using the Services, you agree to this Privacy Policy. If you do not agree, please discontinue use of the Services.

2. Information We Collect

2.1 Information You Provide

We collect information you intentionally provide, including when you:

• Create an account (name, email address, login credentials)
• Set up or update a profile
• Create Life Visions, journal entries, vision boards, reflections, or notes
• Record audio, affirmations, or voice-based content
• Participate in assessments, programs, or guided experiences
• Use child-specific features as part of a family account
• Contact us for support or inquiries
• Subscribe to communications or updates

You retain ownership of the content you create.

2.2 Information Collected Automatically

When you use the Services, we may automatically collect limited technical information, such as:

• Device type, operating system, and browser
• IP address and general location data
• Usage data (features used, interactions, time spent)
• Log and diagnostic data
• Cookies and similar technologies

This information helps us operate, secure, and improve the platform.

2.3 Personal, Reflective, and Growth-Related Content

Vibration Fit may store deeply personal content, including reflections, journaling, creative expression, emotional check-ins, and vision-related material.

This type of content:

• Is not sold
• Is not shared for advertising purposes
• Is accessed only as needed to provide and improve the Services
• Is treated as private, user-generated content

We do not use your personal reflective content (visions, journals, emotional check-ins) to train public, third-party AI models.

Limited, de-identified data may be used to improve Vibration Fit's own models and features; when we do so, we take steps to remove direct identifiers.

3. How We Use Information

We use information to:

• Provide, operate, and maintain the Services
• Create and manage user accounts
• Support family and child-specific experiences
• Personalize content and features
• Generate VIVA-powered insights, reflections, or recommendations
• Process subscriptions and payments
• Send service-related communications (account updates, security notices)
• Send marketing communications where permitted and with consent
• Respond to support requests
• Analyze platform usage to improve functionality
• Protect the security and integrity of the Services
• Comply with legal and regulatory obligations

4. VIVA and AI-Assisted Features

Some processing and content generation in the Services is performed with the help of AI and third-party AI providers. VIVA is our AI-assisted feature that can generate insights, reflections, suggestions, and other content based on your inputs and patterns.

VIVA-generated content is based on patterns and inputs and may not always be accurate or appropriate. You should review and use discretion before acting on any suggestions or content from VIVA.

VIVA is not a clinician, therapist, or professional advisor. It is a tool for reflection and growth, not a substitute for professional medical, psychological, legal, or financial advice.

5. Information Sharing

We do not sell personal information.

We may share information only in the following situations:

5.1 Service Providers

We work with third-party vendors to support platform operations (such as hosting, payments, analytics, and communications). These providers:

• Access only what is necessary to perform their services
• Are contractually required to protect your information
• May not use your data for their own purposes

5.2 Legal Requirements

We may disclose information if required by law, regulation, court order, or governmental request, or if necessary to protect the rights, safety, or security of Vibration Fit, our users, or others.

5.3 Business Changes

If Vibration Fit is involved in a merger, acquisition, restructuring, or sale of assets, user information may be transferred as part of that process. We will notify users of any material changes affecting their information.

6. Children, Families, and Child-Specific Features

Vibration Fit is directed primarily at adults. Child experiences are enabled and controlled by a parent or legal guardian.

We do not knowingly allow children to create their own independent accounts. Accounts are created and managed by a parent or legal guardian. Any information related to a child is provided by the adult managing the account and is used solely to support the intended experience within the platform.

When child-related data is collected, it is provided by and tied to the parent/guardian account and used only to deliver the requested experiences. We do not use child-related data for advertising or sell it.

Information associated with child-specific features:

• Is not used for advertising or marketing
• Is not sold or shared with third parties for commercial purposes
• Is used only to deliver and support the feature or experience

If we determine that information has been collected or retained in a way that is inconsistent with this policy, we will take appropriate steps to remove it.

As child-specific features evolve, this Privacy Policy may be updated to reflect changes in functionality or data use.

7. Data Security

We use reasonable technical and organizational measures to protect information, including:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Ongoing monitoring and system updates
• Limited internal access based on role
• Incident response procedures

No system can guarantee absolute security, but we are committed to maintaining and improving our safeguards.

8. Data Retention

We retain information only for as long as necessary to provide the Services or meet legal and operational requirements.

If your account remains inactive for an extended period (for example, 24 months or more), we may delete or anonymize your information in accordance with our data retention practices.

If an account is deleted, associated personal information is deleted or anonymized within a reasonable period, unless retention is required by law.

9. Your Rights and Choices

Depending on your location, you may have the right to:

• Access the information associated with your account
• Correct inaccurate information
• Request deletion of information
• Request a copy of your data
• Request a copy of your key content (e.g., visions, journal entries) where technically feasible
• Opt out of marketing communications
• Withdraw consent where applicable

Many of these options are available through your account settings. You may also reach us through our contact page.

10. Cookies and Tracking Technologies

We use cookies and similar technologies to support platform functionality, remember preferences, and understand usage.

Cookies may include:

• Essential cookies (security and authentication)
• Functional cookies (preferences and settings)
• Analytics cookies (platform usage insights)

You can manage cookies through your browser settings. Disabling cookies may affect certain features.

11. Third-Party Services

The Services may include links to or integrations with third-party platforms. We are not responsible for the privacy practices of those services and encourage you to review their policies before sharing information.

12. International Data Transfers

Information may be processed or stored in countries outside your country of residence. When this occurs, we apply appropriate safeguards to protect your information in accordance with this policy.

13. California Privacy Rights

California residents may have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information is collected and used
• The right to request deletion of personal information
• The right to opt out of the sale of personal information (we do not sell data)
• The right to non-discrimination for exercising privacy rights

Requests may be submitted via account settings or by contacting us.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be reflected by updating the "Last Updated" date and posting the revised policy on this page.